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104 curated screens from the live application

This is the actual product.

Every image below is a real, unretouched capture of Erudite IMS running — part of a set of 366 screens taken across the whole platform. Filter by section, then click any screen to see it full size.

Admissions register — Every application in one register — searchable, filterable, exportable — Admissions registerEvery application in one register — searchable, filterable, exportable

Admission application — Full application detail with documents, guardian and fee status — Admission applicationFull application detail with documents, guardian and fee status

Term registrations — Register returning pupils term by term without re-typing a thing — Term registrationsRegister returning pupils term by term without re-typing a thing

Student directory — The whole school in one searchable directory — Student directoryThe whole school in one searchable directory

Student profileFees, marks, attendance, hostel and guardians on one profile

End-of-year promotions — Promote a whole class in one pass, with a full audit trail — End-of-year promotionsPromote a whole class in one pass, with a full audit trail

Select students to promote — Choose exactly who moves up, who repeats, and who is held — Select students to promoteChoose exactly who moves up, who repeats, and who is held

Student exits — Withdrawals and transfers-out with a clearance checklist — Student exitsWithdrawals and transfers-out with a clearance checklist

Graduation cohorts — Graduate a cohort and hand it to the alumni register — Graduation cohortsGraduate a cohort and hand it to the alumni register

Alumni register — A searchable old-students register for tracing and engagement — Alumni registerA searchable old-students register for tracing and engagement

Guardians & next of kin — Parents, guardians and emergency contacts, linked to each ward — Guardians & next of kinParents, guardians and emergency contacts, linked to each ward

Parent / guardian portal — Parents see results, balances and attendance for every ward — Parent / guardian portalParents see results, balances and attendance for every ward

Student leadership — Prefect and head-girl rosters that print onto terminal reports — Student leadershipPrefect and head-girl rosters that print onto terminal reports

Leadership elections — Nominations, voting and an audited election result — Leadership electionsNominations, voting and an audited election result

Classes & streams — Every class and stream with live enrolment counts — Classes & streamsEvery class and stream with live enrolment counts

Courses — Programmes and courses mapped to the classes that run them — CoursesProgrammes and courses mapped to the classes that run them

Teachers — Teaching staff with their subjects, classes and workload — TeachersTeaching staff with their subjects, classes and workload

Attendance registers — Daily registers totalled automatically — no counting at inspection — Attendance registersDaily registers totalled automatically — no counting at inspection

Grade book — Marks by class, subject and assessment, always up to date — Grade bookMarks by class, subject and assessment, always up to date

Marks entry — Enter a class set of marks on one screen and save once — Marks entryEnter a class set of marks on one screen and save once

Discipline — Disciplinary cases with outcomes and follow-up — DisciplineDisciplinary cases with outcomes and follow-up

Timetable views — Class, teacher and room views of the same timetable — printable — Timetable viewsClass, teacher and room views of the same timetable — printable

Timetable generation — Generate a conflict-free timetable instead of building it by hand — Timetable generationGenerate a conflict-free timetable instead of building it by hand

Periods & bells — Define the school day once — periods, breaks and bell times — Periods & bellsDefine the school day once — periods, breaks and bell times

Substitutions — Cover an absent teacher without breaking the timetable — SubstitutionsCover an absent teacher without breaking the timetable

Teacher load report — See at a glance who is over- and under-loaded — Teacher load reportSee at a glance who is over- and under-loaded

Library catalogue — The whole catalogue across branches, shelves and categories — Library catalogueThe whole catalogue across branches, shelves and categories

Issue books — Issue and reserve titles against a member in a few clicks — Issue booksIssue and reserve titles against a member in a few clicks

Digital library — E-resources shelved next to the physical collection — Digital libraryE-resources shelved next to the physical collection

Student bills — Every bill raised, by class, term and status — Student billsEvery bill raised, by class, term and status

Bill generation preview — See exactly what a term's billing run will produce before it posts — Bill generation previewSee exactly what a term's billing run will produce before it posts

Post draft bills — Review drafts, then post them to student accounts and the ledger — Post draft billsReview drafts, then post them to student accounts and the ledger

Class fees — What each class pays this term — the single source for billing — Class feesWhat each class pays this term — the single source for billing

Fee components — Tuition, feeding, PTA, exams — each mapped to a revenue account — Fee componentsTuition, feeding, PTA, exams — each mapped to a revenue account

Scholarships & waivers — Benefits and discounts applied without manual maths — Scholarships & waiversBenefits and discounts applied without manual maths

Student fee positions — Billed, paid, waived and outstanding for every pupil — Student fee positionsBilled, paid, waived and outstanding for every pupil

Payments & receipts — Record a payment and issue the receipt in one step — Payments & receiptsRecord a payment and issue the receipt in one step

Billing corrections — An audited adjustment trail instead of silent edits — Billing correctionsAn audited adjustment trail instead of silent edits

Billing reports — Collection, revenue and exception reporting in one place — Billing reportsCollection, revenue and exception reporting in one place

Accounting overview — The school's financial position at a glance — Accounting overviewThe school's financial position at a glance

Chart of accounts — A proper chart of accounts, not a fees book — Chart of accountsA proper chart of accounts, not a fees book

Trial balance — Term-close ready, straight from daily work — Trial balanceTerm-close ready, straight from daily work

Balance sheet — A board-ready balance sheet with no month of preparation — Balance sheetA board-ready balance sheet with no month of preparation

Bank reconciliation — Tie the bank statement to the ledger and find the gap — Bank reconciliationTie the bank statement to the ledger and find the gap

Expenses — Capture, categorise and approve school spending — ExpensesCapture, categorise and approve school spending

HR & payroll overview — Headcount, payroll cost and the state of the current period — HR & payroll overviewHeadcount, payroll cost and the state of the current period

Employee register — All staff — teaching and non-teaching — in one register — Employee registerAll staff — teaching and non-teaching — in one register

Employee record — Contract, salary, allowances, leave and documents on one record — Employee recordContract, salary, allowances, leave and documents on one record

Departments — The organisational structure payroll and reports roll up to — DepartmentsThe organisational structure payroll and reports roll up to

Designations — Grades and job titles that drive salary structure — DesignationsGrades and job titles that drive salary structure

Salary structures — Define a structure once and apply it across a grade — Salary structuresDefine a structure once and apply it across a grade

Allowance types — Taxable and non-taxable allowances, configured not hard-coded — Allowance typesTaxable and non-taxable allowances, configured not hard-coded

Statutory settings — Ghana PAYE bands and SSNIT rates as a versioned template — Statutory settingsGhana PAYE bands and SSNIT rates as a versioned template

Payroll periods — Open, process, approve and close each month cleanly — Payroll periodsOpen, process, approve and close each month cleanly

Payroll processing — Run payroll for the whole school in a single pass — Payroll processingRun payroll for the whole school in a single pass

Payroll preview — Check every figure before a single cedi is committed — Payroll previewCheck every figure before a single cedi is committed

Payslips — Payslips generated per employee, per period — PayslipsPayslips generated per employee, per period

Payroll reports — Cost by department, period and account — Payroll reportsCost by department, period and account

GRA returns — Statutory returns produced from the payroll you already ran — GRA returnsStatutory returns produced from the payroll you already ran

Hostel overview — Occupancy, roll-call and open issues across every house — Hostel overviewOccupancy, roll-call and open issues across every house

Bed allocations — Who sleeps where, this term — Bed allocationsWho sleeps where, this term

Roll call — Take roll call and see who is unaccounted for tonight — Roll callTake roll call and see who is unaccounted for tonight

Leave & gate passes — Exeats requested, approved and logged — Leave & gate passesExeats requested, approved and logged

Canteen overview — Bookings, servings and meal balances for the day — Canteen overviewBookings, servings and meal balances for the day

Serve a meal — Mark a meal served against the pupil's account at the counter — Serve a mealMark a meal served against the pupil's account at the counter

Clinic overview — Today's visits, follow-ups and dispensing at a glance — Clinic overviewToday's visits, follow-ups and dispensing at a glance

Clinic patients — A patient record per pupil, with allergies and immunisations — Clinic patientsA patient record per pupil, with allergies and immunisations

Clinic visits — Every visit logged with symptoms, diagnosis and treatment — Clinic visitsEvery visit logged with symptoms, diagnosis and treatment

Common diagnoses — Spot an outbreak from the trend, not from rumour — Common diagnosesSpot an outbreak from the trend, not from rumour

Counselling overview — Open cases, sessions due and referrals outstanding — Counselling overviewOpen cases, sessions due and referrals outstanding

Counselling cases — Confidential case files, visible only to the right staff — Counselling casesConfidential case files, visible only to the right staff

Store overview — Stock value, movement and what is running out — Store overviewStock value, movement and what is running out

Store items — Every item, unit of measure, location and reorder level — Store itemsEvery item, unit of measure, location and reorder level

Low stock alerts — Reorder before you run out, not after — Low stock alertsReorder before you run out, not after

School dashboard — Enrolment, collections and attendance the moment you log in — School dashboardEnrolment, collections and attendance the moment you log in

Terminal reports — Report cards for the whole school, built from marks already entered — Terminal reportsReport cards for the whole school, built from marks already entered

Report approval queue — Nothing reaches a parent before the head has signed it off — Report approval queueNothing reaches a parent before the head has signed it off

Cumulative records — A pupil's full academic history in one document — Cumulative recordsA pupil's full academic history in one document

Reports library — Around forty reports, one place, all exportable — Reports libraryAround forty reports, one place, all exportable

Enrolment report — How many pupils, by class, stream, sex and term — Enrolment reportHow many pupils, by class, stream, sex and term

Fee collection — What was billed, what came in, and the collection rate — Fee collectionWhat was billed, what came in, and the collection rate

Outstanding fees — Exactly who owes what, per class and per term — Outstanding feesExactly who owes what, per class and per term

Attendance summary — Attendance rates and chronic-absence flags by class — Attendance summaryAttendance rates and chronic-absence flags by class

Student performance — Who is improving, who needs intervention — Student performanceWho is improving, who needs intervention

Notifications — What was sent, to whom, and whether it landed — NotificationsWhat was sent, to whom, and whether it landed

Broadcasts — Send an SMS or email to a class, a year or the whole school — BroadcastsSend an SMS or email to a class, a year or the whole school

GES Executive Dashboard — Fourteen analytical views for the Education Service — GES Executive DashboardFourteen analytical views for the Education Service

GES enrolment — Enrolment roll-ups by region, district and circuit — GES enrolmentEnrolment roll-ups by region, district and circuit

GES attendance — School-level attendance heatmaps with absentee alerts — GES attendanceSchool-level attendance heatmaps with absentee alerts

GES finance — Collection rates and debtor aging as an early-warning signal — GES financeCollection rates and debtor aging as an early-warning signal

Secure sign-in — Hardened sign-in with rate limiting and session recovery — Secure sign-inHardened sign-in with rate limiting and session recovery

Tenants — Every school on the platform, fully isolated from the others — TenantsEvery school on the platform, fully isolated from the others

Tenant detail — A school's configuration, modules and subscription in one view — Tenant detailA school's configuration, modules and subscription in one view

Users — Staff accounts, their roles and their last activity — UsersStaff accounts, their roles and their last activity

Roles — Role templates for bursar, matron, class teacher and more — RolesRole templates for bursar, matron, class teacher and more

Compare roles — See precisely how two roles differ before you assign one — Compare rolesSee precisely how two roles differ before you assign one

Permissions — 340+ permissions across 41 groups, individually grantable — Permissions340+ permissions across 41 groups, individually grantable

Audit trail — Who changed what, when, with before and after values — Audit trailWho changed what, when, with before and after values

Import station — A guided wizard that brings your spreadsheets in cleanly — Import stationA guided wizard that brings your spreadsheets in cleanly

Import history — Every import, its errors and its result, downloadable — Import historyEvery import, its errors and its result, downloadable

Background services — Enable, disable and trigger scheduled jobs, with an audit log — Background servicesEnable, disable and trigger scheduled jobs, with an audit log

Academic years — Years and terms configured once for everything downstream — Academic yearsYears and terms configured once for everything downstream

Regions & districts — GES hierarchy carried on every record for clean roll-ups — Regions & districtsGES hierarchy carried on every record for clean roll-ups

Demo requests — Requests reviewed and approved before anything is provisioned — Demo requestsRequests reviewed and approved before anything is provisioned

Screens are captured from a demonstration tenant, so some lists show sample or empty data. Want to see them with your own school’s data in them? Request a free pilot.